Askham Bryan College is a specialist land-based college based across the North of England with centres in York, Middlesbrough, Saltaire, Wakefield and Newcastle.
We offer a wide-ranging curriculum to our Further Education students, including Agriculture, Horticulture, Animal Management, Countryside and the Environment, Engineering, Equine, Floristry, Motorsport, Outdoor Adventure Sport, Sports Development, Coaching and Fitness, Uniformed Public Services and Veterinary Nursing.
We have a fantastic opportunity for an enthusiastic Administrator to join our dedicated inclusive Learning Team. You will be highly motivated, learner focused and inspirational SEND Administrator to join the Inclusive Learning Team.
To assist in the smooth operation of the department in co-operation with other members of the team. To assist the administrative workload of the curriculum staff, including dealing with telephone calls, students and visitors.
The role will be responsible for arranging and booking meetings required by EHCP coordinator, including all Learning Support interview meetings for potential and enrolled. To administer the EHCP Annual Review process, including requesting and collating all contributions, both internally and externally, preparation of all documentation and attending/minuting annual review meetings. Write up completed annual review reports and distribute these according to compliance timeframes set by issuing Local Authorities.
You will hold excellent organisation and communication skill to work with external agencies and across the college organisation inclusive of curriculum teams and support services.
In return, you will receive a generous holiday allowance, pension scheme, ample free parking, canteen facilities, and a range of employee benefits as well as the opportunity to work within spectacular grounds.
For more information, please refer to the Job Description and person specification.
Main Purpose of the role
To ensure efficient and effective administrative and secretarial support for the Inclusive Learning department and its associated educational resources, to collate academic information and statistics and prepare reports. To be the first point of contact for parents/carers and other key stakeholders, with regards to Inclusive Learning.
Key Tasks / responsibilities:
All tasks to be carried out in a consistent manner with the corporation’s culture.
To support the EHCP coordinator in taking general day to day enquiries and following up as appropriate
To arrange and book meetings required by EHCP Coordinator, including all Learning Support interview meetings for potential and enrolled
To administer the EHCP Annual Review process, including requesting and collating all contributions, both internally and externally, preparation of all documentation and attending/minuting annual review meetings
Write up completed annual review reports and distribute these according to compliance timeframes set by issuing Local Authorities
To assist in the smooth operation of the department in co-operation with other members of the team
To assist the administrative workload of the curriculum staff, including dealing with telephone calls, students and visitors.
To contribute to efficient communication within the team
To collate and co-ordination the administration of departmental records, student reports, staff leave, staff sickness, production of pro monitor records, collation of section meeting minutes, quality improvement plans and external activities.
Toi ensure financial records are accurately and timely produced and assist with orders, invoicing, budget monitoring and reporting.
To produce word processed documents, spread sheets, charts and data bases.
To support EHCP coordinator/ CTL to ensure compliance and continued improvements to standards of quality in the reporting processes for the awarding and regulatory bodies.
To assist the EHCP Coordinator/ CTL in any other duties relevant to the post.
Role Dimensions
Participate in professional development activities as required.
Support the department in the planning and preparation of cross-college events and other marketing activities.
Key Interfaces
Liaison with students and parents.
Curriculum Area manager/ Curriculum Team leader
Other central College teams, e.g. Quality, MIS, Marketing, Student Services, Estates, HR, IT and Finance.
Partnerships – Local Enterprise Partnerships, local schools, HEIs, Funding Agencies, Awarding Bodies.
Supporting College Goals and Values – all roles
In addition to the particular requirements and characteristics of individual roles, all people employed by Askham Bryan College are expected to actively support the achievement of the College’s goals and, at all times, both internally and externally, to behave in a manner consistent with the College’s mission and values.
This means:
Performing your role and delivering your service in a way that helps the College achieve its strategic objectives and annual development and improvement plans - taking account of available resources and national developments.
Promoting the image of the College as one that is committed to the highest standards of delivery and service.
Sharing the College’s commitment to safeguarding and prioritising the welfare of children, young people and vulnerable adults and demonstrating it in your day to day work.
Sharing and prioritising the effective implementation of the College’s Equality and Diversity Policy.
Promoting and implementing best practice in Health and Safety,
Safeguarding Statement
The College is committed to safeguarding and promoting the welfare of young people and vulnerable adults and expects all staff, volunteers and partners to share this commitment. The Governors and Staff at Askham Bryan College regard each learner as a unique individual and therefore seek to support learner development in ways, which will foster security, confidence and independence. We recognise that high self-esteem, peer support, a secure College environment and clear lines of communication with trusted adults helps all young people and adults particularly those at risk or suffering abuse. These are regarded as central to the wellbeing of the individual and are therefore seen to be an intrinsic part of all aspects of the curriculum and ethos.
Specific measures relating to pre-employment checks:
We may undertake online searches on internet activity as part of our pre-recruitment checks.
We ask applicants for details of any convictions and cautions, regardless of whether these have been deemed as “spent”. It is a condition of employment that applicants provide these details.
We undertake Enhanced Disclosure and Barring Service (DBS) Checks for prospective employees. Please note that it is an offence to apply for a regulated role if you are barred from engaging in regulated activity involving children or vulnerable adults.
Note on “regulated activity”: You are engaging in a regulated activity if you:
Will be responsible, on a regular basis in a school or college, for teaching, training instructing, caring for or supervising children or vulnerable adults;
Will be working on a regular basis in a specified establishment, such as a school, or in connection with the purposes of the establishment, where the work gives opportunity for contact with children or vulnerable adults; or
Engage in intimate or personal care or healthcare or any overnight activity, even if this happens only once.
